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Academics: Current: Graduate Deadlines

Both the LAS program and the Office of Graduate Studies (OGS) have various deadlines that students must meet to ensure the timely completion of graduate degrees. Failure to meet these deadlines can delay graduation by a semester or more!

Those students who are completing a thesis should consult with OGS regarding thesis guidelines and deadlines for submission of the manuscript.

Below is a summary of upcoming key deadlines and forms.

Please note that this information changes on a semester-by-semester basis. Current students in the LAS graduate program should refer to this page frequently for updates. More in-depth information on the topics below may be found in the LAS Graduate Student Handbook.

Establishment of Committee on Studies (COS)

MALAS students (including dual degree students) are required to establish their COS mid-way through the second semester of full-time study. Students who are pursuing their degree on a part-time basis-6 credit hours or less per semester-must establish their COS mid-way through their third semester of study. To formally establish the COS, students complete the Declaration of COS form and submit it to the Associate Director for Academic Programs. The deadline for Spring submission is March 8th. The deadline for Fall submission is October 19th.

Ph.D. students are required to establish their COS before the conclusion of the semester preceding the semester in which they plan to examine. The same form is applicable to Ph.D. students.

Program of Study (POS)

All MALAS students (including dual degree students) must submit the Program of Study (POS) form to the Associate Director for Academic Programs after the student has completed 12 hours of course work in the LAS graduate program. The POS is first submitted to the Latin American Studies program; LAS then forwards it to OGS for final approval by the Dean of Graduate Studies.

Submission deadlines for filing of the final POS are:

  • Fall semester submission: September 15
  • Spring semester submission: February 1

Please note: The POS must be approved by OGS before a student can take a comprehensive examination, defend a thesis/dissertation, or graduate.

Comprehensive Examination Reading Lists

MALAS students (including dual degree students) are expected to work closely with their COS to develop appropriate reading lists in preparation for the comprehensive examinations in their declared areas of concentration. Members of the COS and the Associate Director for Academic Programs will need to approve the reading lists before the conclusion of the semester preceding the semester in which the student plans to take his or her comprehensive exams (approved by end of Spring semester for Fall exams; approved by end of Fall semester for Spring exams). MALAS/JD students planning to take comprehensive examinations during the summer after their first year in the program will be required to submit a Declaration of COS form and a reading list during the Spring semester of that first year.

Failure to obtain COS signatures by the deadline will prevent the student from taking comprehensive examinations the following semester. The approved reading lists must be submitted to the LAS office for inclusion in the student's file.

Announcement of Examination

The Announcement of Examination Form is required for both comprehensive exams and the oral defense of a thesis. The form must be completed by the LAS program at least 3 weeks prior to the date of the exam or defense. LAS will insure that OGS receives the completed form no later than 2 weeks before the date of the exam or defense. OGS will not accept the Announcement of Examination unless the Program of Study has already been approved.

Thesis Prospectus

The Thesis Prospectus form is an internal form that is approved by the student's COS and the Associate Director for Academic Programs. The form must be accompanied by both a brief abstract (no more than 150 words) and prospectus (no more than 1,500 words) of the proposed research.

Submission deadlines are:

  • for Fall graduation: May 1
  • for Spring graduation: December 1
  • for Summer graduation: February 15

Completion of Degree Requirements

Both master's and doctoral students must fulfill all degree requirements by a certain date to qualify for graduation in any given semester. Students should consult the OGS calendar to verify the date for completion of degree requirements for the semester in which they plan to graduate.